Live Online Training: Complaint Handling and Recall Management

Live Online Training: Complaint Handling and Recall Management

Course No 18417

Please note: All times mentioned are CET.

Costs

There is no recording available for this Online Training. Are you interested in participating in an upcoming date of this Live Online Training? Would you like to get individual advice on our training portfolio? Contact us.

If you have any questions, please contact us:
Tel.: +49 (0)6221 / 84 44 0 E-Mail: info@gmp-compliance.org

Speakers

Dr Rainer Gnibl,  GMP Inspector for EMA and Local Government, Germany
Dr Gerald Kindermann, formerly F. Hoffmann-La Roche, Switzerland
Dr Ágnes Kis, Compliance Consultant, formerly F. Hoffmann La-Roche, Switzerland
Dr Ulrich Kissel, European QP Association, KisselPharmaConsulting, Germany
Aidan Madden, FivePharma, Ireland

Objectives

During this Live Online Training, you will learn all relevant aspects to efficiently organise and improve your Complaint Handling and Recall System to fulfil current GMP requirements and to get the best benefit for your daily business.

Background

In principle, every complaint might cause a recall, and every complaint may provide an opportunity to improve.

According to the EU-GMP Guide Chapter 8, the pharmaceutical industry must review all complaints and other information concerning potentially defective products carefully according to written procedures. In order to provide for all contingencies, a system should be designed to investigate the need to recall, if necessary, promptly and effectively products known or suspected to be adulterated from the market-place.

According to the EU- GMP Guide, a person should be designated responsible for handling the complaints and deciding the measures to be taken. The Qualified Person (QP) together with the Qualified Person for Pharmacovigilance (QPPV) should be made aware of any complaint, and be actively involved in the investigation and any subsequent recall.

The handling of technical complaints (also called non-medical complaints) triggers high demands on the process organisation and quality system. However, these complaints are also a chance for continuous improvement and to prevent the reoccurrence of future failures.

Reviewing FDA’s Warning Letters of the last fiscal years reveals that Complaint Handling processes are a hot topic. Recent media coverage of recalls due to non-GMP operations and counterfeit products entering the supply chain are also an indication of how important it is to treat all complaints with the highest priority. The main failures can be found in the overall process and in inadequate investigations, as the following excerpts show:
  •  “Your firm failed to follow procedures for the handling of all written and oral complaints”
  •  “he inadequacy of your firm’s quality oversight is demonstrated by the failure to perform thorough investigations of product failures and complaints.”
  •  “The QCU failed to ensure customer complaints were adequately investigated”
  •  “Your firm failed to review and approve complaints”

Target Group

This Live Online Training is designed for all personnel involved in complaint handling and/ or recall activities at their company and all responsible persons like the Qualified Person / the Qualified Person for Pharmacovigilance (QPPV) and decision makers who want to improve the existing process.

Technical Requirements

For our webinars, we use Cisco WebEx, one of the leading suppliers of online meetings. At https://www.webex.com/test-meeting.html you can check if your system meets the necessary requirements for the participation at a WebEx meeting and at the same time install the necessary plug-in. Please just enter your name and email address for the test. If the installation is not possible because of your rights for the computer system, please contact your IT department. WebEx is a standard nowadays and the necessary installation is fast and easy.

Programme

Programme Day 1
 
09.00 - 09.15 h Welcome and Introduction

Complaint Handling Session
 
09.15 - 10.15 h
How to handle Complaints - Complaint Management Process
  • Regulations (EU, US FDA)
  • How to organize the process
  • The complaint sample and sample chain custody
  • Complaint investigation: Examples
  • Pitfalls
10.15 - 10.30 h Break
 
10.30 - 11.30 h
Regulatory Requirements for Complaint Handling and Recalls - The Inspector’s View
  • EU Legislation  on Complaints, Recalls & Falsification
  • Real Intension of Complaint Handling
  • Definition and Classification of Quality Defects
  • Rapid Alert System - RAS
  • What a Complaint Handling SOP should consider
  • What a Recall SOP should consider
11.30 - 12.30 h
How to handle Complaints - Complaint Management Quality System
  • Quality Metrics & KPIs
  • Reporting and trend evaluation
  • Technical complaints versus safety signals
  • The role of the QP and QPPV
  • Effectiveness of PQS
12.30 - 13.00 h Q & A Session 1
 
13.00 - 14.00 h Break

Quality Risk Management Session

14.00 - 15.00 h
The Basics of Quality Risk Management
  • Definitions and abbreviations
  • Fundamentals
  • Regulatory requirements and expectations
  • Areas of application
  • Construction of a QRM matrix
15.00 - 16.00 h
Implementation of a Quality Risk Management System in Complaint Handling
  • How to use real data from global issues to determine process understanding and customer satisfaction and to set priorities.
16.00 - 16.15 h Break
 
16.15 - 17.00 h
Case Study: Quality Risk Management in Complaint Handling and Recall Procedures

17.00 - 17.30 h Q & A Session 2


Programme Day 2
 
Recall Session

09.00 - 10.00 h
The Handling of Recalls
  • Implementation in the system
  • The recall process
  • Flow of information
  • Documentation
10.00 - 10.30 h
How to perform a Mock Recall
Both FDA and EU GMPs call for regular evaluations of the effectiveness of the recall processes. This session will show you, how such an effectiveness check could be performed.
 
10.30 - 10.45 h Break
 
10.45 - 11.30 h
A practical View: Access to the Root Cause
 
11.30 - 12.30 h
When to Recall or not to Recall – Apply Root Cause Analysis
A hypothetical scenario will be shown: What action needs to be taken, what information is needed, who should be involved, and ultimately - Is a recall required and if so to what level?
 
12.30 - 13.00 h Q & A Session 3

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