Computerised System Validation: GMP Compliant Documentation - Online Training Recording

Course No. 21476



Dr. Rainer Gnibl

Dr. Rainer Gnibl

GMP Inspektor, Regierung von Oberbayern

Yves Samson

Yves Samson



GMP-relevant computerised systems must be validated. The validation activities shall be sufficiently documented in order to allow inspectors as well as internal and external auditors to review and to understand the validation rigour and accuracy. The online training will give an overview of the necessary qualification and validation documentation, including its structure and level of detail. The responsibilities of both suppliers as well as their regulated customers will be considered.


“What is not documented has not been done!” The accurate documentation of all CSV activities is the prerequisite for successfully passing regulatory inspections as well as customer audits. On the other hand, creating the documents and maintaining their integrity is also time-consuming and costly. Here it is important to find a balance between “as few as possible but as much as necessary”.

Target Group

This Online Training is directed at employees from the pharmaceutical industry and suppliers who have to prepare CSV documents and to document the validation activities of the computerised systems or who will have to carry this out in the future. Both beginners and employees with initial experience are addressed.

Technical Details

To participate in an on demand training course or webinar, you do not need any software. The recordings are made available via a streaming server. In general, the recording is provided in MP4 format, which any PC (Microsoft Windows, Apple IOS) or tablet can easily display.

Timing and Duration:

When you register for the on demand Training course or webinar you can decide at what date you want to follow the training course online. For a 1-day training course you will have 2 days in which the stream is available (for 2-day training course 3 days and for a 3-day training course 4 days). Within in this timeframe you can start & stop the stream according to your needs.

In time before the scheduled date (your desired date) you will receive an e-mail from us with a link for direct participation as well as your log-in data.

Please be aware: The recording does not include the Q & A sessions.

Training Course Documentation and Certificate:

The presentations will be made available as PDF files via download shortly before the online training course. After the event, you will automatically receive your certificate of participation.


Qualification Documentation Overview
  • Qualification / Validation Plan
  • System Description
  • Specifications
  • Requirements management / requirement traceability
  • Risk Management
  • Verification
    • Design Review, IQ, OQ, PQ
    • FAT, SAT
  • SOPs, agreements
  • Qualification / Validation Report
  • Qualification documentation scalability
Inspector’s Preconditions & Principles
  • Guidelines
  • Definitionen & Wording
  • Overall Responsibility
  • Essential PQS-Elements
  • Lifecycle Approach IT-System
  • Good Documentation Practice (incl. ALCOA)
Computerised System Validation: From Quality to CSV SOP and CS VMP
  • Regulator expectations to the PQS
  • PQS structure
  • Quality Manual
  • High level CSV SOP
  • IT- / CS-VMP
CS-VMP and Inventory Lists
  • CS VMP objective and purpose
    • Planning / Reporting
  • CS VMP structure proposal
  • Management of the inventory lists
  • Proposal for system classification
Inspector’s View to Structure & Documents
  • Validation Structure
  • Documentation Structure
  • Essential Topics Project Phase (Validation)
  • Essential Topics Operational Phase (Routine)
Supporting SOPs within a CSV Scope
  • What SOPs?
  • SOP structure proposal
  • Recommendation
Data-/Documentation Management & Integrity
  • Lifecycle Approach Data/Documents
  • Identification of critical data/documents
  • Lifecycle & Integrity Risk
  • Data Governance Masterplan
Qualification / Validation Plan
  • Objectives
  • Responsibilities
  • Structure proposal for a Qualification / Validation Plan
  • Critical aspects
    • Data flows
    • Identification of the GxP relevant data
    • Life cycle
    • Risk management
    • Overall acceptance criteria
    • System release
Qualification / Validation Report - System Description
  • Objectives
  • Responsibilities
  • Structure proposal
  • Critical aspects
    • Deviation from the planned procedure
    • Failure and deviation handling
    • Maintaining the qualified/validated state
  • System Description
    • Objectives
    • Responsibilities
    • Structure proposal
URS – User Requirements Specification
  • URS objectives
  • URS structure proposal
    • Functional vs non-functional requirements
  • Responsibilities
  • Recommendation
Design Review: Supplier Documentation / Solution Selection
  • Design review objectives
  • Leveraging supplier effort
    • Review of services offered
    • URS vs system functionalities
    • URS vs system support, e.g.: SLA
    • Quality and usability of the user manual
    • Quality and usability of technical documentation
  • Design review report
  • Consolidation of the qualification/validation process
FS – Functional Specification
  • FS objectives
  • How much is enough?
    • When is a FS required / needed?
    • What content?
  • Responsibilities
  • FS structure proposal
  • Recommendation
    • Process workflow and user roles
    • Print-outs / reports
    • Audit trail entries
CS – Configuration Specification
  • CS objectives
  • Responsibilities
  • Structure proposal
  • Content
  • Recommendation
    • When is a CS required / needed?
    • Configuration report vs Configuration Specification
Project Design Revie
  • Project consistency check
    • Project approach
    • Documentation
    • Are the risk management outcomes properly taken into account?
    • Are the audit report measures properly implemented
  • Traceability matrix
  • Design Review Report
Testing Documentation: IQ / OQ / PQ
  • Installation Qualification (IQ) & Configuration Specification (CS)
  • Operational Qualification (OQ) vs Functional Specification (FS)
  • Performance Qualification (PQ)
  • Scalability
  • Recommendation: How to leverage FAT & SAT results?
Q/V Project Close Down
  • Planning and supporting system handover
    • Closing the Project
      • Which documents are needed?
      • Which documents need to be updated?
    • Final system release
    • Previous System Retirement
Recording from 13-15 December 2023
Duration of the recording: approx. 12 h 30 min.


This course is part of the GMP Certification Programme "ECA Certified Computer Validation Manager" Learn more

ECA-Member*: € 2090,-
Regular Fee*: € 2290,-
EU/GMP Inspectorates*: € 1145,-
APIC Member Discount*: € 2190,-

(All prices excl. VAT). Important notes on sales tax.

* also payable by credit card
American Express Visa Mastercard

Further dates on-site
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Further dates online
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Do you have any questions?

Please contact us:
Tel.: +49 6221 8444-0

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