Data Integrity and Good Documentation Practice

18-20 June 2024, Vienna, Austria

Course No. 21169



Dr. Bob McDowall

Dr. Bob McDowall

R.D. McDowall Ltd.

Dr. Stephan Dresen

Dr. Stephan Dresen

Daiichi Sankyo Europe


During this Course you will get to know the principles of Good Documentation Practices in the light of Data Integrity requirements.

You will learn
  • How to control blank forms and templates
  • How to maintain Data Integrity for physical, hybrid and electronic records
  • How to establish a compliant and pragmatic change control process
  • How poor documentation practices and falsification can be detected
  • How to train staff in Good Documentation Practice and Data Integrity
  • How multilingual documents can be managed and controlled
  • How to avoid typical documentation failures
Experts will show what you need to consider to maintain GMP- compliant documentation systems throughout their life cycle.


Despite numerous regulatory guidelines poor documentation practice has become more and more a global problem and in most cases it leads to severe violations of Data Integrity principles. The citations regarding Data Integrity issues in FDA warning letters have been increasing dramatically over the past 3 years and also European Regulatory Agencies are concerned about Data Integrity failures in poor documentation not only in companies located in far East but also within Europe.

Both FDA and UK’s MHRA have reacted to this situation by issuing guidances containing clear provisions regarding Data Integrity and documentation e.g. FDA’s CPG objective 3 which covers the laboratory Data Integrity audit or MHRA’s Guidance for Industry on Data Integrity. Also WHO has published a guidance which provides provisions for data governance and contains expectations for records in both paper and electronic forms.

Target Group

This Education Course is designed for managers and staff from Manufacturing, QC/QA and Analytical Development Laboratories of pharmaceutical companies and API manufacturers. Laboratory and QA personnel from Contract Research Organisation and Contract Manufacturing Organisations as well as auditors responsible for performing self-inspections or external audits will also benefit from this course.

Presentations / Certificate

The presentations for this event will be available for you to download and print before and after the event. Please note that no printed materials will be handed out on site and that there will not be any opportunity to print the presentations on site. After the event, you will automatically receive your certificate of participation.


Data Integrity and Good Documentation Practice

Seminar Programme as PDF

Data Integrity Principles
  • Basements of Data Integrity
  • Guidelines
  • Implementation of Data Integrity Standards at a Site (Praxis example)  
  • CARs Model (Critical Application Risks) – an implementation model based on Quality Risk Management
Current Inspection Observations and their Potential Resolution
  • Examples from current inspections
  • Potential CAPAs on observations
  • Watch-Outs and defense packages
  • Inspectors expectations from different authorities: FDA, ANVISA, MHRA, German MoH …
Why is Control of Blank Forms Important?
  • Instructions and blank forms – Life cycle and Data Integrity considerations
  • FDA requirements for control
  • Process for creation of master templates
  • Process for operational use of blank forms
  • Reconciliation mechanisms
Facilitated Discussion: Control of Templates and Blank Forms

Records – Life Cycle and Data Integrity Issues
  • Record and data Lifecycle
  • Understanding complete data / information and raw data
  • Controls for paper and electronic records
  • Scanning and destroying paper records
Electronic Document Management and Change Control Systems to Ensure Data Integrity
  •  Data Integrity expectations on an Electronic Document Management System (EDMS) and Change Control System
  •  Audit Trail Review / Log File Review
  •  Fundaments of a modern EDMS
  •  Traceability
  •  Mapping ALCOA principles on EDMS and Change Control
  •  Expectations from inspections
Data Integrity and Digital Signatures
  • What exactly is an electronic signature?
  • Advanced vs qualified digital signature
  • Technical implementation
  • Change of Workflows
  • Parallel processes
  • How to manage replacements
Handling Hybrid Records: Good Documentation Practices for Linked Paper and Electronic Records
  • Chapter 4 and 21 CFR 11 regulations for linking signatures to electronic records
  • Are you saving the underlying electronic record?
  • Checks and technical controls to ensure the signature are linked to the record
  • Common pitfalls in record - signature linking
Second Person Review of Batch and Analytical Records: Paper, Hybrid and Electronic Formats
  • Importance of a second person review for Data Integrity
  • What will a reviewer review with paper, hybrid and electronic records?
  • Training for second person review
  • Detection of poor documentation practices and falsification
  • Risk-based second person reviews of records and audit trails
Workshop I: Design of a Document Control SOP &
Workshop II: Document Control Process Flow
  • Develop an SOP for document control
  • Identify the dos and don‘ts for both paper and electronic records
How to Train Staff in Good Documentation Practice and Data Integrity
  • Pre-requisites: Data Integrity policy with effective Training
  • Procedure for good documentation practices is essential
  • Options for training: read and understand, instructor led training (ILT) and ILT with check for understanding
  • Data Integrity: Praxis Example of Implementation of the Requirements at a Pharma Site Based on Quality Risk Management Principles
Typical Documentation Failures and how to Avoid them – Key Learning Points
  • Learning from the worst: the FDA annual list of 483 observations
  • Identifying the top 5 documentation failures from the list
  • Suggestions to avoid getting a citation in your facility
Management and Control of Multilingual Documents (Data Integrity Expectations)
  • Part 1: Basics
    - Workbench
    - Translation
    -  Synchronisation
  • Part 2: Implementation and Management
    - Responsibilities
    - GMP status
    - Versions
    - Signatures
    - Change control


This course is part of the GMP Certification Programme "ECA Certified Data Integrity Manager" Learn more

ECA-Member*: € 2090,-
Non ECA Member*: € 2290,-
EU/GMP Inspectorates*: € 1145,-
APIC Member Discount*: € 2190,-

(All prices excl. VAT). Important notes on sales tax.

* also payable by credit card
American Express Visa Mastercard

Further dates on-site
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Do you have any questions?

Please contact us:
Tel.: +49 6221 8444-0

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