Speakers

Uwe Mai

Uwe Mai

Bayer

Yves Samson

Yves Samson

Kereon

Dr Rainer Gnibl

Dr Rainer Gnibl

GMP Inspector

 


Target Group

  • IT
  • Quality Assurance
  • Production / Quality Control
  • Engineering – Automation - Technology
  • System Suppliers and Service Providers

Objectives

  • Which Documents for the Validation of Computer-based Systems are Required by Regulations?
  • Which Documents are Checked in the Course of an Inspection?
  • What Level of Detail must Documents Have and Who is Responsible for Review and Approval?
GMP-relevant computerised systems must be validated. The validation activities shall be sufficiently documented. “What is not documented has not been done!” The accurate documentation of all CSV activities is the prerequisite for successfully passing regulatory inspections as well as customer audits. On the other hand, creating the documents and maintaining their integrity is also time-consuming and costly. Here it is important to find a balance between "as few as possible but as much as necessary".

This ECA training course will give an overview of the necessary qualification and validation documentation, including its structure and level of detail. The responsibilities of both suppliers as well as their regulated customers will be considered.


Programme

Qualification Documentation Overview
  • Qualification / Validation Plan
  • System Description
  • Specifications
  • Requirements management / requirement traceability
  • Risk Management
  • Verification
    • Design Review, IQ, OQ, PQ
    • FAT, SAT
  • SOPs, agreements
  • Qualification / Validation Report
  • Qualification documentation scalability
Inspector’s Preconditions & Principles
  • Guidelines
  • Definitionen & Wording
  • Overall Responsibility
  • Essential PQS-Elements
  • Lifecycle Approach IT-System
  • Good Documentation Practice (incl. ALCOA)
Computerised System Validation: From Quality to CSV SOP and CS VMP
  • Regulator expectations to the PQS
  • PQS structure
  • Quality Manual
  • High level CSV SOP
  • IT- / CS-VMP
CS-VMP and Inventory Lists
  • CS VMP objective and purpose
    • Planning / Reporting
  • CS VMP structure proposal
  • Management of the inventory lists
  • Proposal for system classification
Inspector’s View to Structure & Documents
  • Validation Structure
  • Documentation Structure
  • Essential Topics Project Phase (Validation)
  • Essential Topics Operational Phase (Routine)
Supporting SOPs within a CSV Scope
  • What SOPs?
  • SOP structure proposal
  • Recommendation
Data-/Documentation Management & Integrity
  • Lifecycle Approach Data/Documents
  • Identification of critical data/documents
  • Lifecycle & Integrity Risk
  • Data Governance Masterplan
Qualification / Validation Plan
  • Objectives
  • Responsibilities
  • Structure proposal for a Qualification / Validation Plan
  • Critical aspects
    • Data flows
    • Identification of the GxP relevant data
    • Life cycle
    • Risk management
    • Overall acceptance criteria
    • System release
Qualification / Validation Report - System Description
  • Objectives
  • Responsibilities
  • Structure proposal
  • Critical aspects
    • Deviation from the planned procedure
    • Failure and deviation handling
    • Maintaining the qualified/validated state
  • System Description
    • Objectives
    • Responsibilities
    • Structure proposal
URS – User Requirements Specification
  • URS objectives
  • URS structure proposal
    • Functional vs non-functional requirements
  • Responsibilities
  • Recommendation
Design Review: Supplier Documentation / Solution Selection
  • Design review objectives
  • Leveraging supplier effort
    • Review of services offered
    • URS vs system functionalities
    • URS vs system support, e.g.: SLA
    • Quality and usability of the user manual
    • Quality and usability of technical documentation
  • Design review report
  • Consolidation of the qualification/validation process
FS – Functional Specification
  • FS objectives
  • How much is enough?
    • When is a FS required / needed?
    • What content?
  • Responsibilities
  • FS structure proposal
  • Recommendation
    • Process workflow and user roles
    • Print-outs / reports
    • Audit trail entries
CS – Configuration Specification
  • CS objectives
  • Responsibilities
  • Structure proposal
  • Content
  • Recommendation
    • When is a CS required / needed?
    • Configuration report vs Configuration Specification
Project Design Review
  • Project consistency check
    • Project approach
    • Documentation
    • Are the risk management outcomes properly taken into account?
    • Are the audit report measures properly implemented
  • Traceability matrix
  • Design Review Report
Testing Documentation: IQ / OQ / PQ
  • Installation Qualification (IQ) & Configuration Specification (CS)
  • Operational Qualification (OQ) vs Functional Specification (FS)
  • Performance Qualification (PQ)
  • Scalability
  • Recommendation: How to leverage FAT & SAT results?
Q/V Project Close Down
  • Planning and supporting system handover
    • Closing the Project
      • Which documents are needed?
      • Which documents need to be updated?
    • Final system release
    • Previous System Retirement
 
Workshop / Exercises


Further Information

Radisson Blu Scandinavia Hotel
Amager Boulevard 70
2300 Copenhagen S, Denmark
Phone: +45 3396 50 00
Email guest.copenhagen@radissonblu.com
 
Accommodation
CONCEPT HEIDELBERG has reserved a limited number of rooms in the conference hotel. You will receive a room reservation form/POG when you have registered for the course. Reservation should be made directly with the hotel. Early reservation is recommended.
 
Conference language
The official conference language will be English.
 
Fees (per delegate, plus VAT)
ECA Members € 2,290
APIC Members € 2,390
Non-ECA Members € 2,490
EU GMP Inspectorates € 1,245
The conference fee is payable in advance after receipt of invoice and includes conference documentation, social event including dinner on the first day, lunch on each day and all refreshments. VAT is reclaimable.
 
Get Together
On 15 September, you are cordially invited to a get together. This is an excellent opportunity to share your experiences with colleagues from other companies in a relaxed atmosphere.
 
Presentations/Certificate
The presentations for this event will be available for you to download and print before and after the event. Please note that no printed materials will be handed out on site and that there will not be any opportunity to print the presentations on site.
 
Contact
Questions regarding content:
Dr Andreas Mangel, +496221 84 44-41, mangel@concept-heidelberg.de.
Questions regarding Organisation:
Ms Marion Grimm, +49 6221 84 44-18, marion.grimm@concept-heidelberg.de


Date & Time

Tue, 15 Sept 2026, 09.00 – 17.15 h
Wed, 16 Sept 2026, 08.30 h – 17.15 h
Thu, 17 Sept 2026, 08.30 h – 15.30 h
All times mentioned are CEST.

Costs

ECA-Member*: € 2290,-
Non ECA Member*: € 2490,-
EU/GMP Inspectorates*: € 1245,-
APIC Member Discount*: € 2390,-

(All prices excl. VAT). Important notes on sales tax.

* also payable by credit card
American Express Visa Mastercard

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Recording
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This course is part of the GMP Certification Programme "ECA Certified Computer Validation Manager"

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